Example of a Business Letter

Business letters are a formal way to winecountrylavender communicate with other businesses or individuals. They are used for a variety of purposes, such as making inquiries, placing orders, submitting proposals, and corresponding with customers.

Here is an example of a business letter:

Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email Address


Name of Recipient Title of Recipient Company Name Company Address Company City, State, Zip Code

Dear [Recipient Name],




Sincerely, [Your Name]

[Your Title] [Your Company Name]


John Smith 123 Main Street Anytown, CA 12345 (123) 456-7890 john.smith@email.com

September 16, 2023

Jane Doe Sales Manager Acme Corporation 456 Elm Street Anytown, CA 12345

Dear Ms. Doe,

I am writing to inquire about your new line of software products. I am particularly interested in your [product name] product.

I have been a customer of Acme Corporation for many years and have always been impressed with the quality of your products and services. I am confident that your new software products will be of the same high standard.

Could you please send me more information about the [product name] product, including a pricing list and a demo? I would be grateful if you could also let me know when the product will be available for purchase.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely, John Smith President Smith Company

Tips for Writing Business Letters

Here are some tips for writing business letters:

  • Use a formal tone and style.
  • Be clear and concise in your writing.
  • Proofread your letter carefully before sending it.
  • Use the correct business letter format.

Business Letter Format

Business letters should be formatted in a specific way. Here is a basic business letter format:

  • Your name, address, phone number, and email address should be at the top of the letter, on the left side of the page.
  • The date should be below your contact information, on the right side of the page.
  • The recipient’s name, title, company name, and address should be below the date, on the left side of the page.
  • The salutation, such as “Dear Mr. Smith,” should be on the next line, centered on the page.
  • The body of the letter should be indented on both sides.
  • The closing, such as “Sincerely,” should be on the next line, centered on the page.
  • Your signature should be below the closing, on the right side of the page.

You can also include your title and company name below your signature.


Business letters are an important part of business communication. By following the tips above, you can write business letters that are professional and effective.